AI Receptionist & Answering Service for Coaches
Frontivo.io is a 24/7 AI receptionist for coaches and coaching practices — life, business, executive, career, health and wellness, fitness, relationship, parenting, sports, music and voice, public speaking, academic, ADHD and mindset coaches, in person or online. It answers calls, website chats and texts while you're in a session, explains your packages, programs and the prices you choose to share, books free discovery or clarity calls and first sessions on your calendar, shares the signup link for your group programs and workshops, and handles reschedules for existing clients. It never gives therapy, medical, nutrition, legal or financial advice, never promises results, and if anyone mentions a crisis it gives them the local emergency number or a crisis line right away (988 in the US) and alerts you. All-in-one plans start at $299/month (Phone Only $199/month, Website Chat Only $149/month), and every plan starts with a 14-day free trial and no credit card.
14-day free trial · No credit card · 14-day money-back on your first payment · Keep your number by forwarding it
Hi, I run a small design studio and I'm feeling stuck. Do you do business coaching, and how does it work?
Yes — I'm the practice's AI assistant, and I can help you get started. Most clients begin with a free 30-minute discovery call with the coach, to talk about where you are and whether coaching is a good fit. Would you prefer to meet online or in person?
Online. What do the packages cost?
The three-month package is $1,800, with six 60-minute sessions and email support between sessions, and it can be split into three monthly payments. The coach will go through which option suits you on the call. I have Tuesday at 8:00 AM or Thursday at 12:30 PM Eastern. Which works?
What can an AI receptionist do for a coach?
Discovery and clarity calls
Asks what the person would like coaching in and how they'd like to meet, then books a free discovery or clarity call on your calendar. Online sessions get their own Google Meet or Microsoft Teams link when your calendar is connected, or the fixed meeting link you always use.
Packages and programs
Explains your one-to-one packages, session lengths, group programs, payment plans and the prices you choose to share, exactly as you wrote them, and never promises results.
Group programs and workshops
Answers dates, format and price for your group programs, cohorts, workshops and retreats from your information, and shares the signup link. It doesn't reserve places itself, so capacity stays in your own signup page.
Existing clients
Reschedules or cancels sessions within your policy and sends appointment reminders by text on every phone plan, so you spend less time on calendar back-and-forth.
Parents booking for young athletes and students
For sports, music and academic coaching, it takes the parent's or guardian's name and contact details, the child's age and level, and books a trial lesson or assessment.
Corporate and team enquiries
Asks about the company, team size, goals and timeline for team or leadership coaching, then creates a lead with every detail so you can send a proposal.
Clear boundaries and crisis response
Never gives therapy, medical, nutrition, legal or financial advice. If someone mentions suicide, self-harm, abuse or not being safe, it gives the local emergency number or a crisis line right away (988 in the US) and alerts you.
Why coaches lose new clients between sessions
Most coaching sales start with one conversation: the discovery call. But you spend your day in sessions, on the court or in back-to-back video calls, so enquiries from your website, a podcast, a workshop or a referral wait until the evening. People who decide to get a coach usually do it in a moment of motivation and contact two or three at once — the coach who replies first and makes booking easy usually gets the call. Every unanswered "what do your packages cost?" or "can I move Thursday's session?" also takes time you could spend coaching.
How does Frontivo.io turn a late-night enquiry into a booked discovery call?
A sample conversation. Prices and names are examples — Frontivo.io only quotes the prices and details you give it.
Caller
Hi, I run a small design studio and I'm feeling stuck. Do you do business coaching, and how does it work?
Frontivo.io AI
Yes — I'm the practice's AI assistant, and I can help you get started. Most clients begin with a free 30-minute discovery call with the coach, to talk about where you are and whether coaching is a good fit. Would you prefer to meet online or in person?
Caller
Online. What do the packages cost?
Frontivo.io AI
The three-month package is $1,800, with six 60-minute sessions and email support between sessions, and it can be split into three monthly payments. The coach will go through which option suits you on the call. I have Tuesday at 8:00 AM or Thursday at 12:30 PM Eastern. Which works?
Caller
Thursday. It's Dana Ortiz, 555-418-2290.
Frontivo.io AI
Thanks, Dana. You're booked for a free discovery call on Thursday at 12:30 PM Eastern. I've texted you the confirmation with the video link — see you then.
How do you set up an AI receptionist for a coaching business?
- 1
Tell Frontivo.io about your coaching: who you work with, your discovery call, packages, programs, session lengths, prices, payment plans and whether you coach online, in person or both — type them in or import a page from your website.
- 2
Set your rules — what goes to you (corporate enquiries, refunds, existing clients asking for you), the crisis lines it gives, which session types can be booked — then test every channel in the Channel Tester.
- 3
Forward your business line (or get a new Frontivo.io number: in seconds in the US and Canada, after a documents check in most other countries) and paste one line of code to add the chat and voice widget to your website.
What to add to your knowledge base
- Free discovery or clarity call
- One-to-one coaching packages and session lengths
- Group programs, workshops and retreats (with signup links)
- Online and in-person sessions
- Prices, payment plans and what's included
- Who you coach (adults, teams, children and teens) and who you refer elsewhere
- Corporate and team coaching
- Rescheduling, cancellation and refund policy
Works with the tools you already use
- Your business phone number. Forward your existing line, or get a new number.
- Google & Outlook Calendar. Checks live availability before it books, so slots aren't double-booked.
- Website chat, text, WhatsApp, Instagram, Messenger & email. One AI receptionist answers on every channel with the same knowledge (WhatsApp, Instagram, Messenger and email are on Growth, or each on its own single-channel plan). WhatsApp, Instagram and Messenger open soon, once Meta's approval is through: reserve WhatsApp Only, Instagram Only, Messenger Only or Growth at no charge.
- Zapier, webhooks and API. Send every new lead and booking to the other software your coaching business runs on through Zapier, Make, signed webhooks or the API (on Growth; opens soon, reserve it at no charge). Google Sheets and Slack or Teams alerts work on every plan.
What are missed calls costing your coaching business?
Adjust the sliders to your own numbers.
Estimated extra revenue if those callers book
$9,743/month
- Phone Only plan
- -$199
- Net per month
- $9,544
Pays for itself after 1 job a month.
An estimate from your own numbers, not a promise. Prices in US dollars.
Start free trialFrontivo.io vs voicemail vs an answering service for coaches
Voicemail
- Cost
- Free
- Hours
- 24/7
- Books on your calendar
- No
- Knows your urgent calls
- No
- Channels
- Phone only
Human answering service (Ruby, Smith.ai)
- Cost
- Ruby from $250/mo for 50 minutes; Smith.ai from $300/mo for 30 calls
- Hours
- 24/7
- Books on your calendar
- Often (Calendly or Google Calendar)
- Knows your urgent calls
- Follows your script
- Channels
- Phone; live chat or texts with some providers
In-house receptionist
- Cost
- About $4,500/mo in the US (median pay $38,010/yr plus benefits)
- Hours
- Business hours
- Books on your calendar
- Yes
- Knows your urgent calls
- Yes
- Channels
- One call at a time
Frontivo.io
- Cost
- From $199/mo for phone; $299/mo for phone, chat and text; usage included
- Hours
- 24/7
- Books on your calendar
- Yes
- Knows your urgent calls
- Yes
- Channels
- Phone, chat, text, email (WhatsApp, Instagram & Messenger open soon)
Swipe the table sideways to see every column →
| Option | Cost | Hours | Books on your calendar | Knows your urgent calls | Channels |
|---|---|---|---|---|---|
| Voicemail | Free | 24/7 | Phone only | ||
| Human answering service (Ruby, Smith.ai) | Ruby from $250/mo for 50 minutes; Smith.ai from $300/mo for 30 calls | 24/7 | Often (Calendly or Google Calendar) | Follows your script | Phone; live chat or texts with some providers |
| In-house receptionist | About $4,500/mo in the US (median pay $38,010/yr plus benefits) | Business hours | One call at a time | ||
| Frontivo.io | From $199/mo for phone; $299/mo for phone, chat and text; usage included | 24/7 | Phone, chat, text, email (WhatsApp, Instagram & Messenger open soon) |
Sources: Ruby and Smith.ai pricing pages (checked September 28, 2026); US Bureau of Labor Statistics, Occupational Outlook Handbook: Receptionists (2025 median pay) and Employer Costs for Employee Compensation (June 2026, benefits 30% of compensation). US prices from the sources above; other providers and countries vary. Frontivo.io prices are in US dollars.
For coaches the difference that matters most is replying while the person is still motivated: Frontivo.io answers between your sessions and at night, shares your packages and books the discovery call — without ever coaching, advising or promising results on your behalf.
How much does an AI receptionist for a coach cost?
Coaches can start on Starter ($299/month): phone, website chat and text, with 300 AI voice minutes (about 100 calls), 300 website chats and 300 AI text replies, plus live call transfer to your number, appointment reminders and the Leads and Customers pages. Coaching practices that also want WhatsApp, Instagram, Messenger and email choose Growth ($549/month; opens soon, reserve it at no charge) for all 7 channels, with 450 minutes (about 150 calls), 600 conversations and 500 text replies, plus review requests, follow-up texts and analytics. Calls and website chat work from day one; texting switches on after carrier approval for your number. Annual plans save 15%, extra usage is billed per unit or can be set to pause at your allowance, and every plan starts with a 14-day free trial with no card and no setup fee (your phone number is connected when you subscribe, and WhatsApp comes with WhatsApp Only or Growth, which open soon). Solo coaches who mainly need one channel can choose Phone Only at $199/month or Website Chat Only at $149/month, and single-channel plans start at $99/month. Several coaches or 1,500+ minutes a month? Talk to us about a custom plan. Prices in US dollars.
Compare all plansFAQ
Coaches: FAQ
Straight answers about how Frontivo.io works for coaches.
- No. Coaches aren't therapists, doctors, dietitians, lawyers or financial advisors, and neither is your AI. It never gives therapy, medical, nutrition, legal or financial advice, and it never says whether coaching suits a health or mental-health condition — it suggests a qualified professional and offers a discovery call. It also never promises results, such as income, weight loss, a new job, a win or a grade, and describes your programs exactly as you wrote them.
Still have questions?
Pick whatever's easiest. We're happy to help.
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Answer calls 24/7.
Website chat can be live in about 15 minutes, and your phone number is connected when you subscribe. 14-day free trial, no credit card required.
- 14-day free trial
- No credit card
- Cancel anytime
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