AI Receptionist for Tutoring Centers
Frontivo.io is a 24/7 AI receptionist for tutoring centers, learning centers and test-prep businesses. It answers parents' and students' calls, website chats and texts in seconds, asks about the student's grade, subjects and upcoming exams, explains your programs, session lengths and the prices you choose to share, books free assessments, consultations and trial lessons on your calendar, and passes questions about a student's progress, billing or schedule changes to your team. All-in-one plans start at $299/month (Phone Only $199/month, Website Chat Only $149/month), and every plan starts with a 14-day free trial and no credit card.
14-day free trial · No credit card · 14-day money-back on your first payment · Keep your number by forwarding it
Hi, my son is in 10th grade and he's really struggling with algebra. Do you do math tutoring?
We do, and I'm sorry he's having a hard time. Is there a test or exam coming up that you're working toward?
His final is in five weeks.
Thank you. Most students start with a free 45-minute assessment, so the tutor can see where the gaps are. After that, one-to-one math sessions are $55 an hour, or $480 for a 10-session package. I have Wednesday at 4:30 PM or Thursday at 5:00 PM Eastern for the assessment. Which works?
What can an AI receptionist do for a tutoring center?
Student intake
Asks the student's grade or year, subjects, current struggles, upcoming tests and preferred days — then creates a lead with the details for your director.
Assessments and trial lessons
Books free assessments, parent consultations and trial lessons into open slots and texts the parent a confirmation.
Programs and pricing
Explains subjects, test-prep courses, session lengths, packages and the prices you choose to share, only from your own information.
Reschedules and cancellations
Moves or cancels booked sessions within your rules and explains your make-up session policy as written.
Exam-season rushes
Handles the surge of calls before exam season and test dates without adding front-desk hours.
Evening enquiries
Answers in the evening, when parents finally have time to look, and books the assessment before they move on to the next center.
Student privacy
It never discusses a student's progress, grades, attendance or schedule with callers; those questions become a message for your team.
Why tutoring centers miss new students
Parents usually look for a tutor right after a bad report card, a failed test or an exam date being set — and they contact several centers in one evening. Your tutors are in sessions after school, which is exactly when parents call, and the director is often teaching too. An enquiry that waits until tomorrow's callback often goes to the center that answered first.
How does Frontivo.io book a free assessment for a worried parent?
A sample conversation. Prices and names are examples — Frontivo.io only quotes the prices and details you give it.
Caller
Hi, my son is in 10th grade and he's really struggling with algebra. Do you do math tutoring?
Frontivo.io AI
We do, and I'm sorry he's having a hard time. Is there a test or exam coming up that you're working toward?
Caller
His final is in five weeks.
Frontivo.io AI
Thank you. Most students start with a free 45-minute assessment, so the tutor can see where the gaps are. After that, one-to-one math sessions are $55 an hour, or $480 for a 10-session package. I have Wednesday at 4:30 PM or Thursday at 5:00 PM Eastern for the assessment. Which works?
Caller
Wednesday.
Frontivo.io AI
Great. Can I have your name, your son's first name and the best number to text?
Caller
Karen Hill, my son is Jacob, 555-772-1093.
Frontivo.io AI
You're booked — Jacob's free assessment is Wednesday at 4:30 PM Eastern. I've texted you the confirmation. Please have him bring a recent test or homework so the tutor can see what he's working on.
How do you set up an AI receptionist for a tutoring center?
- 1
Tell Frontivo.io about your center: subjects, grade levels, programs, session lengths, prices, hours, and whether you teach in person or online — type them in or import a page from your website.
- 2
Set your rules — what goes to a person (progress questions, billing, complaints), when to transfer to your director, which assessment and trial-lesson times can be booked — then test every channel in the Channel Tester.
- 3
Forward your center's line (or get a new Frontivo.io number: in seconds in the US and Canada, after a documents check in most other countries) and paste one line of code to add the chat and voice widget to your website.
What to add to your knowledge base
- Math tutoring by grade level
- Reading and writing support
- Science and language tutoring
- Test prep (for example SAT, ACT, GCSE or IB)
- Free assessment and trial lesson
- Online and in-center sessions
- Packages, prices and payment terms
- Cancellation and make-up session policy
Works with the tools you already use
- Your business phone number. Forward your existing line, or get a new number.
- Google & Outlook Calendar. Checks live availability before it books, so slots aren't double-booked.
- Website chat, text, WhatsApp, Instagram, Messenger & email. One AI receptionist answers on every channel with the same knowledge (WhatsApp, Instagram, Messenger and email are on Growth, or each on its own single-channel plan). WhatsApp, Instagram and Messenger open soon, once Meta's approval is through: reserve WhatsApp Only, Instagram Only, Messenger Only or Growth at no charge.
- Zapier, webhooks and API. Send every new lead and booking to the other software your tutoring center runs on through Zapier, Make, signed webhooks or the API (on Growth; opens soon, reserve it at no charge). Google Sheets and Slack or Teams alerts work on every plan.
What are missed calls costing your tutoring center?
Adjust the sliders to your own numbers.
Estimated extra revenue if those callers book
$12,124/month
- Phone Only plan
- -$199
- Net per month
- $11,925
Pays for itself after 1 job a month.
An estimate from your own numbers, not a promise. Prices in US dollars.
Start free trialFrontivo.io vs voicemail vs an answering service for tutoring centers
Voicemail
- Cost
- Free
- Hours
- 24/7
- Books on your calendar
- No
- Knows your urgent calls
- No
- Channels
- Phone only
Human answering service (Ruby, Smith.ai)
- Cost
- Ruby from $250/mo for 50 minutes; Smith.ai from $300/mo for 30 calls
- Hours
- 24/7
- Books on your calendar
- Often (Calendly or Google Calendar)
- Knows your urgent calls
- Follows your script
- Channels
- Phone; live chat or texts with some providers
In-house receptionist
- Cost
- About $4,500/mo in the US (median pay $38,010/yr plus benefits)
- Hours
- Business hours
- Books on your calendar
- Yes
- Knows your urgent calls
- Yes
- Channels
- One call at a time
Frontivo.io
- Cost
- From $199/mo for phone; $299/mo for phone, chat and text; usage included
- Hours
- 24/7
- Books on your calendar
- Yes
- Knows your urgent calls
- Yes
- Channels
- Phone, chat, text, email (WhatsApp, Instagram & Messenger open soon)
Swipe the table sideways to see every column →
| Option | Cost | Hours | Books on your calendar | Knows your urgent calls | Channels |
|---|---|---|---|---|---|
| Voicemail | Free | 24/7 | Phone only | ||
| Human answering service (Ruby, Smith.ai) | Ruby from $250/mo for 50 minutes; Smith.ai from $300/mo for 30 calls | 24/7 | Often (Calendly or Google Calendar) | Follows your script | Phone; live chat or texts with some providers |
| In-house receptionist | About $4,500/mo in the US (median pay $38,010/yr plus benefits) | Business hours | One call at a time | ||
| Frontivo.io | From $199/mo for phone; $299/mo for phone, chat and text; usage included | 24/7 | Phone, chat, text, email (WhatsApp, Instagram & Messenger open soon) |
Sources: Ruby and Smith.ai pricing pages (checked September 28, 2026); US Bureau of Labor Statistics, Occupational Outlook Handbook: Receptionists (2025 median pay) and Employer Costs for Employee Compensation (June 2026, benefits 30% of compensation). US prices from the sources above; other providers and countries vary. Frontivo.io prices are in US dollars.
For tutoring centers the difference that matters most is answering parents in the evening: Frontivo.io asks the right questions about the student and books the assessment while the parent is still looking, instead of leaving a voicemail until tomorrow.
How much does an AI receptionist for a tutoring center cost?
Tutoring centers can start on Starter ($299/month): phone, website chat and text, with 300 AI voice minutes (about 100 calls), 300 website chats and 300 AI text replies, plus live call transfer to your director, appointment reminders and the Leads and Customers pages. Centers that also want WhatsApp, Instagram, Messenger and email choose Growth ($549/month; opens soon, reserve it at no charge) for all 7 channels, with 450 minutes (about 150 calls), 600 conversations and 500 text replies, plus review requests, follow-up texts and analytics. Calls and website chat work from day one; texting switches on after carrier approval for your number. Annual plans save 15%, extra usage is billed per unit or can be set to pause at your allowance, and every plan starts with a 14-day free trial with no card and no setup fee (your phone number is connected when you subscribe, and WhatsApp comes with WhatsApp Only or Growth, which open soon). Need just one channel? Phone Only is $199/month, and single-channel plans start at $99/month. Several locations or 1,500+ minutes a month? Talk to us about a custom plan. Prices in US dollars.
Compare all plansFAQ
Tutoring Centers: FAQ
Straight answers about how Frontivo.io works for tutoring centers.
- Yes. It checks real availability on your calendar (built-in, Google Calendar or Outlook Calendar), books the right session type and length, and texts the parent or student a confirmation.
Still have questions?
Pick whatever's easiest. We're happy to help.
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Answer calls 24/7.
Website chat can be live in about 15 minutes, and your phone number is connected when you subscribe. 14-day free trial, no credit card required.
- 14-day free trial
- No credit card
- Cancel anytime
Several locations, a team, or a custom setup? Talk to sales